You can create one or more of your own personalized signatures to include automatically in each of your email messages that you send.
For example, you can create a professional signature to use for your business correspondence that includes your name, company, job title, email address and phone number. You can also create a casual signature to include with your email correspondence to friends and another for family correspondence. The choice is yours.

Outlook allows you to set one of the signatures as the default to load each time you start a new email message. If you are creating multiple signatures, you may prefer not to set a default signature but rather insert a signature of your choice.

TIP: You might have some boilerplate text that you want to be able to insert easily into your email messages. Use the signature feature to insert as needed.

When you are creating your signature(s), you are able to format your signature for font type, size, color and include clipart or pictures in your signature.

Creating a Personal Signature

From the Main Menu in your inbox:
• Click on Tools
• Click on Options
• Click on the Mail Format Tab of the Options Dialog Box
• Click on Signature Picker
• Click on New

After you click on “New”, you will be on the “Create a New Signature” dialog box.

• Type in a “Name” for your signature (i.e., Business)
• Click on Next
• Type in “Your Signature” as you would like for it to appear – use the Enter key to drop down for multi-line signatures.

You may format your signature:
• Select the text of your signature
• Click on the Font button
• Choose your preferences for font type, font style, font size, and color
• Click on OK to close the format dialog box
• Click on Finish
• Click on OK to close the Signature Picker
• Click on OK to close the Options dialog box

REMEMBER: You must select the text of your signature before making format choices, otherwise, your signature will not be affected by the choices you make. Also note that when you first return to the Signature Picker window, your signature text is selected and the color you see will be the reverse of your color choice. Click somewhere in the white area to deselect the text and view the correct color choice.

Whichever signature you choose for a default, it will automatically load each time you open a new email message form.

If you create more than one signature, consider selecting “none” as default; then you can select the appropriate signature to load while in a new email message form.

To pick a signature:

• Click on Insert
• Click on Signature
• Click on the “signature of your choice”

If you want to insert your signature automatically when you reply or forward a message, you must remove the check mark from the “Don’t use when replying or forwarding” option in the Tools/Options/Mail Format dialog box.

To add a Graphic or Picture Object to your Signature
While creating your signature you may want to include a graphic or picture.

• Click on Advanced Edit
• You will get a warning that Outlook will launch an editor which is not part of Outlook. Click on Yes to confirm that you want to continue
• Word Pad will open
• Click on Insert/Object on the menu of the Word Pad window
• Choose the appropriate Object type (e.g., Microsoft Clip Gallery)
• Select the Object you want to include
• Click on Insert
• The clipart will insert in the Word Pad window
• Resize and reposition the graphic object as you want
• Click on the Control X of the Word Pad window to close it
• Confirm the Save by clicking on Yes
• Proceed with completing your signature as instructed above.

You will not see the graphic object in the Edit Signature window but it will load along with the signature text each time you start a new email message if the signature is set on default or when you select it from the Insert/Signature menu.